How can you use something as versatile as DocBanq?  The ingenuity of our customers continues to amaze us!

Customer Collaboration - Create a secure login to a document collection from your web site

Maybe you produce documentation as a deliverable for a client, maybe you supply documentation about your products.  In any event, you are looking for a secure document portal that clients can access through your web site that enhances your professionalism and credibility, and provides a powerful but easy-to-use tool for your valuable customers.

With a few simple lines of HTML code, DocBanq can be added to your web site.  DocBanq provides structure and powerful searching for the documents your customers need, and can even be customised with your branding.

You maintain complete control with version management and access rights, and you can update the documentation from anywhere in the world.  DocBanq can even be configured to allow access to public information with no password required!

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Compliance with records management standards such as ISO15489 is imperative however you know that your current paper-based filing system is losing the race against the tide of e-mail and documents on the network drive; many important records never make it to a file.

You are aware that client/server solutions have been available for some time and that successes have been few and far between - with unfortunate results for those involved.  Products are too expensive, too hard to use and too hard to train.

DocBanq can be easily configured to meet the requirements of records management standards, archives legislation and best-practice, and seamlessly supports physical/electronic mixed-mode records.  Create thesauri, allocate custom metadata, create file plans, track physical documents and files, and mark files for future disposal.  DocBanq even has features to support long-term digital preservation with full archival XML metadata export!

With DocBanq, you can try-before-you-buy and build up support for the new system before committing yourself and the organisation to a product that may prove to be unpopular.  And nothing can be simpler than DocBanq to train and support!

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Document Management - Control document versions with author and read-only access

Your quality system, maybe under FDA guidelines or under ISO standards, requires that certain classes of documents are well managed and controlled.

Paper documents, being the actual controlled document, present a real headache as there are multiple sets at a range of locations and even with other organisations.  Then there is the issue of drafting the changed document - which is the electronic copy that needs to be used from network drive?

DocBanq has standards-compliant version control for electronic documents showing an evolution history that includes the who, what, why and when of the change, as well as a full user audit trail.  In addition, DocBanq can be used with Adobe Acrobat to achieve 21CFR Part 11 compliance for electronic signatures if required!

DocBanq, by integrating with your Intranet, allows your organisation to dispense with the distribution of physical controlled documents, greatly reducing the risk of non-compliance.  Cost-effective, easy-to-use and easy-to-train - what are you waiting for?

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Legal Matter Management - Create a portfolio of Matter Files for execution by external solicitors or give visibility to clients

Are your competitors 'locking-in' good clients by allowing them to access their Matter Files over the web?  Or maybe you have hundreds of routine Matter Files that you regularly farm out to your solicitor panel?

Sure, paper files have stood the test of time - they're tactile and familiar, but can you afford to ignore their limitations?  Limitations like keeping client, solicitor and council files in sync?  Their inability to be effectively searched?  The cost and time it takes to transport, duplicate and store them?  The difficulty of sharing them or working on them from home or court...from another state...or another country?

With DocBanq you can easily set up an electronic Matter Management system able to manage both physical and electronic files for documents and e-mail.  You control who has access, no matter who they work for or where they are located, and DocBanq records the who, what, why and when of any document changes made.

Powerful searches can retrieve the files and documents you are looking for, and with the ability to run management reports, keep abreast of your matter portfolio to identify and solve issues before they become a problem.

Legal practice management standards recommend filing systems that comply with the ISO15489 records management standard, and DocBanq is easy-to-use, easy-to-train, accessed via the web and remarkably cost-effective.

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Technical Data Management - Keep technical data up-to-date and widely accessible

Your technical product has a lot of supporting material covering all aspects of its construction, manufacture, usage and support; documents, repair manuals, drawings, solid models, embedded code, software, test procedures, installation guidelines, operator manuals - the list goes on!

Controlling and distributing this material around your workforce (different cities...countries?) is a headache.  Looking at attaining quality assurance standards?  It's a nightmare.

With DocBanq, the who, what, why and when of all document changes is recorded - you can even view previous document versions of you wish.  Control who can see, change, delete or manage any of the material, and give users powerful searching and the ability to access the material from wherever there is an Internet connection - from another office, from a customer site or from home.

DocBanq is easy-to-use, easy-to-train and cost-effective!

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Training Materials Management - Control the development and distribution of training materials

Large organisations know that structured approaches to training are critical to ensure business outcomes and efficiency.  Significant time and effort is applied to the development of training materials such as lesson plans, workbooks, presentations and supporting material.

Training materials must be continually updated to ensure their relevance and increase their effectiveness, however coordinating this over a number of training developers is difficult and subject to error.  In addition, making these materials available to the trainers and students is time-consuming and slow - isn't there a better way?

DocBanq, with document version control, records the who, what, why and when of all changes and prevents unauthorised document modification.  Coordinate changes over a number of developers and control who can access what material.  Manage all materials types including documents, presentations, audio and video.

 Students and trainers can get access from the web and use powerful searching to find the material they need.  Supplying students with a CD-ROM of material? Simply highlight the whole training package and DocBanq will extract the latest versions for a CD-ROM burn.

Managing training materials has never been so easy, fast and cost-effective.

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Partners Workspace - Provide a secure workspace for joint-venture data and documentation

Is your organisation setting up a temporary project or joint-venture with another organisation?  How are the project teams from both organisations going to work together?  As a manager, how will you have visibility with all the documentation flying around by e-mail?

It's obvious that both project teams should be working on the one documentation set, with a documentation system that tracks the who, what, why and when of all changes.  Maybe both organisations have a system already - can you access theirs? - are you willing to have them access yours?  Wouldn't it be better to have a sytem that both teams can access that is owned by neither?

DocBanq provides a secure, easy-to-use document management system that both parties can use from any location.  No more sending sensitive documents over by e-mail - who knows who might have access to it when it's travelling over the Internet? Sending a DocBanq link instead is secure and auditable.  And when you have finished with DocBanq, all material can be copied and removed as required.

A DocBanq account can be set up for temporary or long-term use, is fully controlled by you and is very cost-effective.

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Virtual Data Room - Make due diligence records available for M&A

Deal flow is important and nothing slows deals like the time taken for due diligence.  Assembling the documentation is difficult enough, but how can you allow chosen personnel from other organisations, or from other countries, access to the documentation to get things moving quickly?  You could courier it (days), you could e-mail it (your sensive documents on the Internet?!) or maybe they could come and visit (a week or two?).

DocBanq allows you to make this sensitive information securely available to chosen parties instantly!  No wait and no fuss.  And DocBanq keeps an audit trail of exactly who looked at which document, which can be very useful indeed!

Easy-to-use and cost-effective, and when you have finished, all the material can be copied to your equipment and destroyed within DocBanq.

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and much, much more - our customers' ingenuity never ceases to amaze us

• product disclosure statement management 
• management and sharing of aerial photography
• control of software for embedded devices
• sharing of medical imagery and models
• storage of spectroscopy data
• regstration and tracking of physical soil samples
• management of drawings and tool paths for die manufacture
• storage of video samples and tracking of physical video tapes
• management of patent documentation
• allowing controlled access to accounting data files for external accountants
• control and consolidation of bathymetry data
• conference management
• allow employess to work from home or while on the run

Go to the Case Studies!